01Brief
A guided brief
Fill in a form tailored to the vendor type, or upload a document. Dates, guest count, budget range and requirements all in one place.
Community
One Brief. Every Answer. One Decision.
Write the request once, choose who receives it and watch the responses line up in one place. Shortlist, ask follow-ups and award the work without leaving the event.
RFP management
See RFPs in Action.
Write one brief, pick your vendors and send it to all of them at once.
Vision · RFPs
- One brief
- Pick vendors
- Send together
The inbox way
Quotes should arrive in the same shape as the question.
PDFs, screenshots and voicemails never compare cleanly. A good brief gets answers you can set side by side.
The RFP toolkit
Everything Between the Brief and the Booking.
02Send
To the right people
Pick hotels, venues and vendors from the directory and send them all the same brief at once.
03Invite
Vendors outside Vision too
Add any vendor by email. They get a private link to read the brief and reply, with no account to create.
04Compare
Side by side quotes
Every response lines up against the same brief, so the real differences are easy to see.
05Decide
Shortlist and award
Mark favorites, keep private notes and award the work, while the other responses stay on file.
06Contract
From award to agreement
Move straight from the chosen quote to a contract, with the numbers carried across.
07Budget
Into the budget
The winning quote lands in the event budget so planned and actual spend start in agreement.
08Timeline
Onto the schedule
Booked vendors join the master timeline with their details and arrival windows.
For the vendor
A Request Worth Answering.
Vendors receive a clear brief and a simple way to reply. Better questions bring better quotes, and faster ones.
- Reply from a private link, no account needed
- Every brief states dates, numbers and style
- A clear answer when a decision is made
How an RFP runs
Four Steps to a Confident Booking.
- 1
Write the brief
Choose the vendor type, add the event details and your requirements.
- 2
Choose who to invite
Select partners from the directory, or invite a vendor by email.
- 3
Review the responses
Compare quotes side by side, shortlist and keep notes.
- 4
Award and move on
Select the winner and carry the details into the contract, budget and timeline.
Questions
RFP Questions.
Do vendors have to sign up to reply?
No. A vendor invited by email gets a private, time-limited link to read the brief and submit a quote.
Can I send an RFP to several vendors at once?
Yes. Choose as many partners as you like and each receives the same brief.
Can I save an RFP before sending it?
Yes. Drafts keep everything you have written until you choose to send.
Can other vendors see a quote?
No. Each response is visible only to you and the people you choose in your workspace.
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